LAND RECORDS
What are Land Records?
Land records refer to those record series that may involve real estate. These include documents traditionally recorded in Deeds Books and Plat Cabinets, such as Deeds, Deed of Trust, Authorities to Cancel, Oil & Gas Orders, and many other documents. The Land Records Division also dockets and indexes Judgments and files certain Uniform Commercial Code transactions that are a lien on real estate. Land Records are located in the Chancery Clerk’s Office, 111 West Pine Avenue, Mendenhall, MS 39114.
Does the CHANCERY Clerk’s Office have blank forms for land records related to documents?
No.
How do I obtain copies?
Fees for copies made by the public are .25¢ per page. The fee for copies made by our staff is .50¢ per page. There is an additional fee for certifying a copy of a document. Requests for copies sent by mail must be accompanied by check or money order covering the cost of the copies and a stamped self-addressed envelope. The request should reasonably identify the document to be copied. Checks should be made payable to the Simpson County Chancery Clerk.
CHANCERY CLERK
Tommy Joe Harvey
P.O. Box 367
111 West Pine Avenue
Mendenhall, MS 39114
Email: tjharvey@co.simpson.ms.us
601-847-2626
What are the requirements that must be met for a document to be recorded?
There are different requirements depending on the type of document, so they cannot be listed here.
It is the responsibility of the person offering the document for recording to make sure (1) that the document is original, (2) that it is signed and that the signatures are properly acknowledged before a notary public, (3) that the document is a complete writing and contains the required information, (4) that is accompanied by the proper fees, and (5) that is accompanied by a stamped self-addressed envelope so that it can be returned to the party offering it for recordation.
The Chancery Clerk’s staff CANNOT give legal advice. Those seeking to record a document in the Chancery Clerk’s office are encouraged to obtain the advice of a professional.
When is my document recorded?
Documents are recorded at the time we receive them. They are available for viewing by the public the same day.
What does the Clerk’s Office accept in payment of recording fees?
The Chancery Clerk’s office accepts (1) cash, (2) checks made payable to the Chancery Clerk, and (3) money orders.
What if a check for recording fees is not correct?
If a check for recording fees is short of the amount necessary, the document will be returned with a request for the proper filing fee.
If the check for recording is over $5.00, the document will be recorded and the excess deposited into the Chancery Clerk’s Office Fee Account. Refunds are mailed at the end of each month.
Are land records open to the public?
Yes, land records are available for public inspection from 8:00 a.m. to 5:00 p.m., Monday through Friday at the Chancery Clerk’s Office:
CHANCERY CLERK
Tommy Joe Harvey
P.O. Box 367
111 West Pine Avenue
Mendenhall, MS 39114
Email: tjharvey@co.simpson.ms.us
601-847-2626
